Sign-ups

Sign-ups let people put themselves forward instead of waiting to be asked. Open Teams → Sign-Ups. There are three kinds:

The sign-ups list

Each sign-up shows its Kind, its Status (Draft, Open, or Closed), and how many have Signed up: people for an Open Sign-Up, or spots claimed for a sheet, plus how many are waiting. Select Open to manage it.

Create a sign-up

1. Select New sign-up.
2. Pick the kind.
3. Enter a Title, like “Fall Festival helpers”.
4. Then:
   • Event shifts: pick the Team and the Event plan. Don’t see the plan? Create it on the Schedule first.
   • Open spots: pick the teams whose open spots to show, and the dates From and To.
   • Open Sign-Up: pick the Teams people can join.
5. Select Create.

New sign-ups start as drafts that only you can see.

Set up shifts

For Event shifts, set up Stations and time slots:

1. Under Add a station, pick a position on the team, like Parking or Face Painting. Each station is a row.
2. Select Time slot to add a column, and set when it starts and ends.
3. In each cell, enter how many people that station needs in that slot.
4. Select Save shifts.

People who already claimed a spot keep it if you change the grid.

Settings

On the sign-up page, under Settings:

• Title, Description (what it’s for, what to wear, where to park), and Image URL (optional).
• Opens (optional) and Closes (optional).

For shifts and open spots:

• Who can sign up: Anyone in your church, Only people on the team, in that position, or Anyone with the link (guests give their name and email).
• Most spots per person, and Can cancel until (hours before).
• Waitlist when a spot is full: if someone cancels, the first in line gets the spot and we let them know.
• Show who’s signed up, like “Rosa G., Tom N.”.

For an Open Sign-Up:

• Ask how often they’d like to serve.

Select Save settings. Delete removes the sign-up; people who already signed up keep their spots.

People can’t sign up for a spot they’re not cleared for, or a team they’re too young for.

Open and share it

Select Open sign-up. Then, under Share:

• Copy link: the sign-up’s page on teams.culminate.life.
• Download QR: a QR code for a slide, a bulletin, or a table sign.
• Announcement: starts a new announcement linked to the sign-up, so people can sign up from it in the app.

Select Close when you’re done. The link then says it isn’t open.

Who signed up

For shifts and open spots, the numbers show Spots filled, Signed up today, people On waitlists, and when it Closes. Who signed up lists every spot by day, with who took it, who’s waiting (#1, #2…), and Full or how many are open. People who were already scheduled show (scheduled). Latest sign-ups shows the newest.

Signing up puts them straight on the plan as accepted. They get a confirmation with a link if they can’t make it after all.

Open Sign-Up

An Open Sign-Up shows how many Signed up, how many are Now on a team, how many have Served for the first time, and who’s been Waiting on a leader 3+ days.

People who signed up lists each person, where they came from, and each team they picked with its positions. Filter by team at the top.

What happens next depends on each team’s How people join setting in its Settings:

• Join right away: they’re on the team, marked On the team.
• Leader approves or Audition / interview: they’re Waiting for review. Select Approve or Decline. We let them know either way.

The team’s leaders are told about each new person. For teams that review sign-ups, each person also gets a card on a Volunteer onboarding board in Workflows, assigned to the team’s leaders, so you can track calls, auditions, and clearances. Moving the card to Active approves them, and Not now declines them. Approving or declining here moves the card too.

You can also approve or decline from the Overview.