Itinerary and updates
For conferences, retreats, and camps, the itinerary shows people the schedule in the app: sessions, speakers, rooms, and handouts. Updates let you tell everyone coming about a change.
Open the event from Community → Events, then choose Itinerary or Updates in its menu.
Itinerary
Add a session
Select Add session and fill in:
| Field | What it’s for |
|---|---|
| Title | The session’s name. |
| Type and Track | Optional labels, like “Workshop” or “Students”, that people can filter by. |
| Starts and Ends | When it happens. |
| Where | Same as event, or Its own room or place. Rooms are booked through Facilities when you save, and conflicts are checked. |
| Details | What the session is about. |
| Speakers | Pick someone From Leadership (their name, photo, bio, email, and phone stay in sync), or add an outside speaker with a name, role, photo, and bio. For an artist or band, add a Spotify or Apple Music link so people can listen afterwards. |
| Files | Slides or handouts. |
| Draft | Keeps the session hidden from the app until you publish it. |
If the event is already live, check Post an update about this change to tell people.
Import a schedule
Select Import a CSV, then Download the template. Fill it in with your sessions in a spreadsheet, save it as CSV, and import it.
Work with sessions
- Use Days to move between days, and filter by type or track.
- Drag a session onto another to give it that session’s time. (Clear the filters first.)
- Each session’s menu has Edit, Duplicate, Notes outline, and Delete.
- When you have drafts, select Publish to put them in the app.
Notes outlines
A notes outline is offered when someone starts notes for a session in the app. They choose Use the Outline to copy it into their note. Open a session’s Notes outline to write one, or Copy from another session. Editing it later only changes notes started after you save.
Updates
Updates are short posts on the event, like “Doors open at 6:30” or “We’ve moved to the gym”.
Select Post update
Write your update
Choose who else hears about it (optional)
Under Also send it as, choose Push notification, Text message, or Email to send it to everyone with a ticket or RSVP. Leave them all off to only post it on the event.
For email, set Sent from, Sender name, and an Email template.
Select Update
Posted updates show on the Updates section, newest first. Select Delete update to remove one.