Plan Weeks
The Schedule shows positions down the side. Plan Weeks turns it around: people down the side and weeks across the top, so you can see who’s serving too often and who hasn’t been asked. It’s the best place to schedule a team a month at a time.
Open Teams → Plan Weeks, pick a team, and use the arrows to move between months. The line next to the team shows its plans, how many people are on it, and how many spots are open.
Read the grid
Each row is a person, with their positions and how often they’d like to serve (or No preference).
The load column counts how many times they’re serving this month against their own target, like 3 of 2. The meter turns amber when they’re over. It also flags runs, like 3 in a row, and counts spots on other teams.
Each week shows:
- The position they’re in, colored by their answer, like on the Schedule.
- Blackout: they told us they can’t serve that week.
- Other team: they’re serving on another team that week.
- —: not scheduled.
The Still open row at the bottom shows what’s left each week. Select Fill to open the plan and find someone, or Which ones to see each open spot. All filled means the week is covered. A week with no plan has Add plan: check the Name and when it Starts, then select Add plan. It gets the team’s usual spots, and nobody is asked until you send.
Fill the month
- Select Auto-fill with the month’s name. It drafts the best person for every open spot in the month’s upcoming plans.
- Look at the Fairness check and Even it out (below) and fix what you need.
- Select Send to (it shows how many people). Someone with several dates gets one message listing them all, with Accept all.
Only this team’s drafts are sent. If another team shares the plan, their leader sends theirs.
Keep it fair
Fairness check
Lists each person who needs a look, like 3 of 2 this month, At their limit (3 a month), or too many weeks in a row. Where there’s an easy fix, select it, like “Swap Jordan ↔ Kayla on Nov 22”. It says Nothing to look at when everyone is within their target and the team’s rules.
Even it out
Suggested fixes for drafts that bend a rule: Swap two people’s weeks, or Move a spot to someone within the rules. Select one, or Do all. These only change drafts, so nobody has been asked yet.
How even is the month?
The Most, Median, and Least times anyone serves this month, and how many are Over target.