Facilities
Setups and maintenance
See what needs setting up each day, mark rooms ready, and report problems.
Setups
Approved bookings with a layout, extras, or setup notes need setting up. The Setups tab is the day’s setup sheet.
- Open Organization → Facilities and select the Setups tab.
- Pick the Day (Today, Tomorrow, or any date). Only bookings with a setup hides the rest.
- Each booking shows its room, number of people, when to Start setting up by, the layout, Equipment, Extras, and Notes.
- Select Mark ready when a room is set. Teardowns are listed too.
Select Print for a paper copy. The setup team also gets a setup task in their workflow and an 8 AM setup sheet for the next day. Choose the team in Facilities settings.
Report a problem
Anyone with Facilities can report a problem, like a leak, a broken projector, or no heat.
- Select Report a problem (on any Facilities page, a room, or a piece of equipment).
- Choose What’s wrong?, Where? (a room, or Not in a room / don’t know), and any Equipment.
- Pick a Category and How urgent?: Normal, Soon, or Urgent. Urgent goes straight to the on-call person; use it for leaks, no heat, and safety.
- Check It can’t be used until it’s fixed if that’s the case.
- Add Details, then save.
Problems become work orders in your Maintenance workflow. Working them needs the Workflows permission.