Teams
Check-in poster
Print a QR code poster volunteers scan with their phone to check in when they arrive to serve.
Knowing who actually showed up starts with check-in. The easiest way is a poster by the door: volunteers scan it with their phone camera and they’re checked in to whatever they’re serving now.
Open Teams → Overview and select Check-in poster at the top.
Print the poster
- Change the Heading on the poster if you like. It starts as “Serving today? Check in here”.
- Select Print. The poster prints on its own page, with your church’s name, the QR code, and three short steps.
Print one for each building or entrance. Every poster uses the same code.
What volunteers do
- Open the phone’s camera and point it at the code.
- Tap the link and sign in, with the same account as your church app.
- They’re checked in to what they’re serving now.
Check-in opens 2 hours before they serve. If they’re not scheduled right then, it tells them so. If they have kids who aren’t checked in to kids check-in yet, it reminds them.
Volunteers can also check in from the Teams app, and leaders can check people in from the app or with Check in on a plan. See check-in and no-shows.
Make a new code
If a poster leaves the building, select New code and confirm. Posters you already printed stop working, so print new ones.