Facilities

Facilities settings

Add buildings and rooms, choose your setup and maintenance teams, and set room types and defaults.

Open Organization → Facilities and select the Settings tab. You need Manage facilities.

Buildings and rooms

Select New building (or Add a building) and enter its Name, Campus (for organizations with more than one), Address, Hours, and Color. Then select New room to add rooms to it. Rooms without a building are listed separately.

Use a building’s options to Edit building or Archive building.

Setups

Approved bookings with a layout, extras, or setup notes become setup tasks for this team, plus an 8 AM setup sheet for the next day.

Setups workflow: where setup tasks go.
Setup team: who does setups. Choose how to assign: Take turns (one person per task), Assign everyone on the team, or Leave unassigned.
Extras people can ask for: like coffee service or a podium. Type one and press ↵.

Maintenance

Reported problems, broken equipment, and scheduled maintenance create work orders in the Maintenance workflow.

Maintenance workflow.
On-call person: urgent problems are assigned to them with a push notification.

Room types and features

The choices in the room editor and the Rooms filters. Type a new Room type or Feature and press ↵.

Defaults for new rooms

Each room can change these in its booking rules:

Setup before and Cleanup after (minutes).
Notice: how many hours ahead people must book.
Longest: the longest booking, in hours.

Select Save, or Discard to undo.

Setups and maintenance

See what needs setting up each day, mark rooms ready, and report problems.

Docs

Your staff handbook, policies, and how-tos, written once and linked from any workflow.