Run sheet
The run sheet is the order of service for a plan: pre-service prayer, countdown, songs, announcements, the message. Everyone on the plan sees it in the Teams app, with charts for the songs. Find it on the plan page, under Run sheet.
It keeps a running clock from the plan’s main time, and shows the total length against the time you have, like 2:30 over. When a plan has more than one service, pick which one under Times for to see its clock.
Build a run sheet
Start one of three ways:
- Templates: start from a saved run sheet. Select Use, or Add to end to add it after what’s there.
- Build from itinerary: when the plan is linked to an event with an itinerary, you get one row per session. A worship session becomes a section its songs go under.
- Add: start from scratch.
Then add rows:
- + Item: anything that happens, like Welcome or Offering.
- + Section: a heading, like Worship or Message.
- + Song slot: pick a song from your library. Or type in Add a song from the library… to add one straight away.
- + Video: a video or other media.
- + Cue: a note for the team, like “Lights down”.
Drag rows by the handle to reorder them. Select Save run sheet when you’re done.
Row details
For each row, set its length in m:ss. For a song, pick the Arrangement and Key.
Select the options button on a row for more:
- Sequence and BPM for songs, like
V1 C V2 C B C. - Notes for everyone, like intros and transitions.
- Before the service starts: the row counts down to the service instead of taking up its time.
- Tracks notes for songs, like count-ins or muted stems.
- Notes for one team only, like Production notes.
- Who owns it: the positions responsible for the row.
- Who sees it: pick teams to show the row to only them. Rows with no team picked are seen by everyone.
Rows from the itinerary keep the session’s title, time, and length. Change those on the event, and select Sync with itinerary to add new sessions and drop removed ones. The run sheet never changes the itinerary.
Save a template
Select Templates, enter a Template name like “Sunday morning”, and select Save template.
- Check Keep this plan’s songs, or leave it off to turn them into empty Song slots.
- Check New plans for this gathering start from it to use it on every new plan for that gathering.
Songs on the run sheet
Songs show their key, arrangement, sequence, and how many people have practiced them (practiced). If your tracks are in a different key from the one picked, you’ll see a Tracks in warning.
Setlist for tracks lists the songs in order with key, BPM, time signature, and sequence, so whoever runs tracks can rebuild it in Playback or Prime. Copy it, download a CSV, or Print / PDF. If the songs change after that, they get a notification.
On the day
- Run it live opens the plan on teams.culminate.life. Tap Next as the service goes, and everyone on the plan sees what’s on now, what’s next, and how far ahead or behind you are.
- Stage display copies a link for a screen on stage. It shows the row on now with a countdown, with no sign-in needed.