About Facilities
Facilities keeps track of your buildings and rooms, who has booked them, the equipment people borrow, and the work it takes to set up and maintain it all.
Open Organization → Facilities. The tabs switch between Overview, Schedule, Rooms, Equipment, Bookings, Setups, Reports, and Settings.
Overview
- Rooms: how many, and how many can be booked.
- In use now and bookings today.
- Waiting on you: booking requests for rooms you approve.
- Today: every room for the rest of the day.
- My next bookings.
Book a room and Report a problem are at the top of every Facilities page.
Get started
Add buildings and rooms
In Settings, add your buildings, then the rooms in each.
Set booking rules
For each room, choose who can book it, whether it needs approval, and its open hours. See Rooms.
Add equipment (optional)
Projectors, mics, tables and chairs, vans. See Equipment.
Set up teams
Choose the setup team and the maintenance on-call person in Settings.
Reports
The Reports tab has Room utilization (booked hours vs. open hours for every room, and what uses it most) and Booking log (every booking in the range with its room, who booked it, what for, and status). Export them as CSV or PDF, like other reports.