Schedule
Open Teams → Schedule. Plans run across the top and positions down the side. Each spot shows who’s on it and their answer.
Pick teams and weeks
- Select the teams to show. Sub-teams show as Parent › Team.
- ‹ Earlier and Later › move four weeks at a time.
If a team has nobody on it yet, you’ll see Nobody’s on that team, with Add people.
The numbers
| Card | What it shows |
|---|---|
| Filled, these 4 weeks | Spots someone has said yes to, out of all the spots. |
| No answer · Tentative | Requests still waiting, and drafts not sent. |
| Unfilled after auto-replace | Spots where everyone eligible was asked. |
| Clearances expiring in 30 days | People on these teams whose clearances run out soon. Select it to open Clearances. |
Read the grid
Select a plan’s date to open the plan. The column also shows the start time, the call time, and how many spots are filled. A canceled plan is marked Canceled.
Each person’s chip is colored by their answer:
| Chip | Meaning |
|---|---|
| Accepted | They said yes. |
| Tentative | They said maybe. It doesn’t count as filled yet. |
| No answer | They were asked and haven’t answered. |
| Replacement asked | Someone said no, and auto-replace asked this person. |
| Draft (not sent) | You’ve put them on the spot, but they haven’t been asked. |
| Declined | They said no, canceled, or didn’t answer in time. |
Open spots show as + Open. When there’s a good fit, you’ll see + Suggest: with a name, and when nobody can fill it, the reason, like “Nobody else has Bass”. A spot that auto-replace couldn’t fill shows Unfilled with how many were asked. Select any of these to open the plan and find someone.
Kids rooms with a ratio show the expected kids against the adults scheduled, like “~18 kids · 2 adults → 1 short”.
Make plans
A plan is one time your teams serve, like “Sunday 9:00 AM”. Pick the teams first, then:
Plans from a gathering
The quickest way to cover your weekly services.
- Select Plans from a gathering.
- Pick the Gathering, the dates From and To, and the Call time (minutes before).
- Pick the Times, or leave them all off to use every time.
- Select Create plans.
You get one plan for every date of those times, for the teams you picked, with each position’s usual number of spots. Dates that already have a plan, or are canceled, are skipped. To keep plans made ahead automatically, use Plans from gatherings in the team’s settings.
One-off plan
For anything else, like a baptism Sunday setup or an event.
- Select One-off plan.
- Enter a Name, when it Starts, and when it Ends (optional).
- Under For an event (optional), pick an event if it’s for one. Everyone asked sees “You’re serving” on the event.
- Select Create plan.
A week with no plan shows No plan and Add plan, which fills in the name and time from the nearest plan.
Fill and send
- Select Auto-fill open spots. It adds the best eligible person to each open spot in the weeks you’re looking at, as drafts. Nobody is asked yet.
- Check the drafts. Change anyone you like on the plan.
- Select Send. The button shows how many, like Send 12 requests. Everyone with a draft is asked.
Someone asked for several dates at once gets one message listing them all, with Accept all. See what happens next.