Team Portal for iPad
Team Portal is an iPad app for a shared iPad at church. Nobody signs in. You set it up once with your church’s device code, like the Check-in Portal, and pick what it’s for:
| Mode | What it does |
|---|---|
| Volunteer check-in | Volunteers find themselves by name or phone and check in, with a badge to print. |
| Music stand | A team’s set list and charts for the next service, who’s serving, and the times. |
Set it up
- In the dashboard, open Organization → Device and select Copy device code. See Devices.
- Open Team Portal on the iPad and enter the 10-digit code. Select Continue.
- Name the iPad, like “Kids hallway” or “Worship stage,” so you can tell it apart in the dashboard. Select Continue.
- Under What’s this iPad for?, pick Volunteer check-in or Music stand.
- Add a Settings PIN if you like (four digits). With a PIN, only people who know it can change the iPad’s settings.
- Select Finish setup.
The gear in the corner opens Settings, behind the PIN if there is one. There you can change the iPad’s Name and Mode, set or change the PIN, see how many check-ins are Waiting to sync, or Set up again.
A music stand starts on the first team in your list. To show a different team, open Settings and pick the Team.
Volunteer check-in
The kiosk says Serving today? Check in here, with how many people are serving today.
- The volunteer types their name, or the last four digits of their phone, in Your name, or the last 4 digits of your phone.
- They tap themselves. Their spots today show, with the team, position, and time. Not me goes back.
- They select Check in. Later, they come back and select Check out.
After checking in, it says You’re checked in, name!, with Print my badge for a name badge on an AirPrint printer. It goes back to the search on its own after a few seconds.
- Clearances: when a spot needs a clearance that isn’t current, the kiosk says Check with a leader before you serve. See Get cleared.
- Kids: when their children usually check in around now and haven’t yet, it reminds them to stop by Kids Check-In.
- Check out records when they left, so you get hours served.
- If nobody matches, it says We couldn’t find you on today’s schedule. Check with a team leader.
The kiosk keeps today’s schedule on the iPad. If the connection drops, check-ins keep their time and sync when it’s back.
Music stand
A music stand shows the team’s plan that’s on now or next, within the next two weeks.
- The set list is down the side. Tap a song for its chart, already in the set list’s key, with the tempo and CCLI number.
- Transpose with − and +, pick a capo, switch to Lyrics only, or make the text larger or smaller. These only change this iPad.
- Open the chart (PDF) opens an uploaded chart.
- The people button shows who’s serving and the times, with who has checked in.
The stand checks for changes every couple of minutes, so edits in the dashboard show up on stage.
During live mode, a red bar shows the item on now, what’s next, and the countdown, and the set list marks it. With Follow live on, the stand opens each song’s chart as the producer gets to it. See Live mode.