Schedule and blackout dates
The Schedule tab has three parts: the dates they’re serving, their calendar link, and their blackout dates.
Coming up
Coming up lists every date they’re asked to serve over the next few months, with the plan, their position, the time, and their answer: Accepted, Tentative, or waiting on an answer. Tap one to open the plan.
On an iPad, the dates are on the left and the plan opens on the right.
Add your dates to your calendar
The Calendar section gives each volunteer a private calendar link with every date they serve, at every church. It stays up to date when they accept, decline, or get swapped.
| Option | What it does |
|---|---|
| Add to my calendar | Subscribes in the Calendar app on iPhone and iPad. On Android, it’s Add to Google Calendar. |
| Copy the link | Copies the link for another calendar app. In Google Calendar on a computer, use Other calendars → From URL. |
| Reset the link | Makes a new link. Calendars using the old one stop updating. |
To add just one date, open the plan and select Add to calendar. See Your plan.
Blackout dates
Blackout dates are dates someone can’t serve, on every team, at this church. Leaders won’t ask them for those dates, and auto-fill skips them.
To add blackout dates:
- Select Add blackout dates.
- Pick From and To. For one day, use the same date.
- Choose Repeat: Just these dates, Every week on this day, or Every other week.
- Add a reason if they like. Only leaders see it.
- Select Add.
If they’re already serving on any of those dates, the app shows You’re already serving then with each date. They choose:
- Cancel those too: takes them off those dates, with “Blacked out” as the reason. Leaders are told, and auto-replace looks for cover.
- Keep them: keeps those dates and adds the blackout for the rest.
To remove a blackout date, swipe left on it and select Remove.