Teams app

Live mode

Following the run sheet as the service happens, and running it as the producer, with a stage display for the platform.

During the service, one person taps Next as each item starts. Everyone on the plan sees what’s on now, with a countdown, on their phone, on the Teams website, on a Team Portal music stand, and on a stage display.

Follow along

When a plan is live, the top of the plan shows Live now with the item on now, what’s next, and the time left. Tap it, or Live at the top of the run sheet, to open the live screen.

The live screen shows:

Now: the item on now (like “Now · 2 of 5”), a big countdown, and for songs the key, arrangement, and order.
Their team’s notes and any cues for this item.
Next: what’s coming up.
Whether the service is ahead or behind.
The run sheet, with the item on now marked.

The countdown turns orange in the last 30 seconds and red when the item runs over. The screen stays awake while it’s open.

Before the service starts, it says Not live yet. After it ends, it says That’s a wrap.

Run it (producers)

These people can run live mode:

Leaders of the plan’s teams, and staff who can edit the plan.
The plan’s lead position, like the worship leader.
Anyone serving on the plan as a producer, director, stage manager, or service lead.

To run it:

Open the plan, then Live.
Select Start when the service starts.
Tap Next as each item starts. The back button goes back one item, Pause stops the clock, and Resume starts it again. Tap any item on the run sheet to jump to it.
On the last item, Next becomes End. Or select End at any time and confirm End live mode for everyone?

If it ended by mistake, select Start again.

Leaders on the Teams website can also start from the plan in Leading with Run it live.

Stage display

The stage display shows what’s on now in big type on a screen on the platform: the item, its key and order, a big countdown, cues, and what’s next, plus the time of day.

On the live screen, select Stage display. The link is copied.
Open the link in a web browser on the computer or TV that drives the stage screen.

Nobody signs in on the stage screen. Anyone with the link can see it, so keep it to your team. Before the service it says Waiting to start.

See The Teams website.

Songs and practice

Song charts in the week’s key, practice tracks, the setlist for tracks, and changing the songs as the worship leader.

Schedule

Every date a volunteer is serving, the dates they can’t serve, and keeping their calendar up to date.