Check in to serve
Checking in tells leaders who’s here, so they can spot a gap before the service starts. Volunteers can check in three ways.
| Way | Where | Good for |
|---|---|---|
| I’m here | On the plan in the app or on the Teams website | Most volunteers |
| QR poster | Any phone camera | Volunteers without the app |
| Kiosk | A Team Portal iPad at church | A shared check-in spot, with name badges |
Check-in opens two hours before the service, so call times are covered, and closes when the plan ends.
I’m here
- Open the plan. I’m here shows from two hours before.
- Select I’m here.
The plan shows Checked in, with You’re checked in. Thanks for serving!
The app asks for the phone’s location the first time. When the plan has a place, the volunteer needs to be at church (within about 300 metres) to check in this way. If they’re not, the app says so and suggests the QR code. If they don’t share their location, it still checks them in.
The QR poster
Your church can print a Check-in poster from Teams in the dashboard, one for each building, and put it where volunteers come in. Volunteers scan it with their phone’s camera. It opens teams.culminate.life and checks them in to whatever they’re serving at your church right now. They sign in first if they need to.
If they aren’t serving in the next two hours, it says Nothing to check in to.
The kiosk
A Team Portal iPad set up for volunteer check-in lets volunteers find themselves by name or the last four digits of their phone, check in, print a name badge, and check out. See Team Portal for iPad.
Kids reminder
When a volunteer checks in and their children usually check in around that time but haven’t yet, Teams reminds them, like “Stop by Kids Check-In before you head in.” See Check-in.
What leaders see
- On the plan in Leading, each person who has accepted shows Here once they’ve checked in. Leaders can tap Check in for someone who forgot. See Leading a team.
- A while after the service starts (15 minutes, unless the team changed it), leaders get one alert listing who on their team hasn’t checked in.
- Two hours after a plan ends, anyone who accepted but didn’t check in is marked as a no-show. Leaders can change that to present or excused.