Your plan
A plan is one date someone serves, like Sunday’s 9:00 service. Volunteers open it from a request, from Coming up on Home, or from Schedule.
The top of the plan shows the plan’s name, the place, their position, the date and time, and their answer (like Accepted or Tentative). It also shows Checked in once they have, and Canceled if the church cancels the plan.
Your times
Your times lists each time they’re expected, like a rehearsal, a call time, and the service, marked Main, Required, or Optional. They pick Yes or No for each one. When there’s more than one, Yes to all answers them all at once.
They can change any answer until that time starts.
- Saying No to the main time declines the spot.
- Saying No to a required time keeps them on, but their leaders are told, and the plan shows You said No to a required time.
What they can do
| Button | When it shows | What it does |
|---|---|---|
| Accept / Decline | They haven’t answered, or said maybe | Answers the request. |
| I’m here | From two hours before until the plan ends | Checks them in. See Check in to serve. |
| Ask someone to swap | They’ve accepted | Asks a teammate to cover or trade. See Swaps. |
| Add to calendar | They’ve accepted or said maybe | Adds this date to their phone’s calendar, starting at their first time that day. |
| I can’t make it | They’ve accepted | Takes them off. Their leaders are told and look for cover. |
The run sheet
The Run sheet is the order of service: every item with when it starts, how long it is, who has it, and notes for their team. Songs show their key, arrangement, and order (like V1 C V2 C B C). Under it, the start time and total length show, and whether it’s over or under the time the service has.
Tap a song to open its chart and practice tracks. See Songs and practice.
Live at the top of the run sheet opens live mode, which follows the service as it happens. See Live mode.
Docs and files
Docs for this plan and Files for this plan hold what leaders added for this date, like a stage plot, a lesson, or a volunteer handbook. Volunteers only see the files meant for their position.
- A doc marked Please read has I’ve read this at the bottom, so leaders know they read it. It then shows Read.
- Volunteers can comment on a doc with Add a comment and Post.
- PDFs open in the app’s viewer, audio in the practice player. See Songs and practice.
Files are private to your church. Each file opens with a link that only works for a few minutes, so a forwarded link stops working.
Serving with you
Serving with you lists everyone else who has accepted a spot on the plan, with their position. Volunteers can message them from Chats.
Offline
When a volunteer accepts, the app saves that plan’s run sheet, docs, files, and song charts and tracks to their phone. Then they still work in a basement or a building with no signal. The app keeps upcoming accepted plans saved and clears past ones on its own. Videos wait for Wi-Fi.
With no connection, the plan says You’re offline. Here’s what’s saved on this phone for this plan. I’m here still works offline; the phone checks them in as soon as it’s back online.