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They can add a note, like “waiting on my work schedule”.",[1151,1171,1094],{},[1133,1173,1174,1179,1182],{},[1151,1175,1176],{},[1029,1177,1178],{},"Declined",[1151,1180,1181],{},"They can’t. Any reason they give is shown to leaders only.",[1151,1183,1094],{},[1133,1185,1186,1191,1194],{},[1151,1187,1188],{},[1029,1189,1190],{},"No answer",[1151,1192,1193],{},"They haven’t answered yet.",[1151,1195,1094],{},[1025,1197,1198,1199,1202],{},"Someone who accepted can still back out later. That shows as ",[1029,1200,1201],{},"Canceled",".",[1025,1204,1205,1206,1210,1211,1091,1213,1215],{},"When a plan has several ",[1034,1207,1209],{"href":1208},"\u002Fteams\u002Fplans#times","times",", they also say ",[1029,1212,1090],{},[1029,1214,1094],{}," to each one.",[1054,1217,1219],{"id":1218},"deadlines-and-reminders","Deadlines and reminders",[1062,1221,1222,1236,1249,1255],{},[1065,1223,1224,1227,1228,1230,1231,1235],{},[1029,1225,1226],{},"Answer by",": requests need an answer by the team’s ",[1029,1229,1226],{}," time, 4 days before the plan unless you change it in the ",[1034,1232,1234],{"href":1233},"\u002Fteams\u002Fteam#scheduling-rules","team’s settings",". A request sent later than that gets 24 hours, and one sent within 2 days of the plan gets 4 hours.",[1065,1237,1238,1241,1242,1245,1246,1248],{},[1029,1239,1240],{},"A nudge",": if someone hasn’t answered after 2 days, we ask them once more. You can also select ",[1029,1243,1244],{},"Remind"," on a plan or the ",[1034,1247,54],{"href":504}," any time.",[1065,1250,1251,1254],{},[1029,1252,1253],{},"No answer in time",": anyone who still hasn’t answered, or is still tentative, at the deadline is treated like a decline.",[1065,1256,1257,1260],{},[1029,1258,1259],{},"Before they serve",": people who accepted get a reminder 2 days before, with a link if they can’t make it after all.",[1054,1262,1264],{"id":1263},"auto-replace","Auto-replace",[1025,1266,1267,1268,1270],{},"When someone declines, cancels, or doesn’t answer in time, the team’s leaders are told. If the spot still needs someone and the team has ",[1029,1269,1264],{}," on (it’s on by default):",[1062,1272,1273,1279,1289],{},[1065,1274,1275,1278],{},[1029,1276,1277],{},"More than 3 days before the plan",": we ask the best eligible person, one at a time.",[1065,1280,1281,1284,1285,1288],{},[1029,1282,1283],{},"3 days or less",": we ask the top 3 at once (the team’s ",[1029,1286,1287],{},"Urgent asks"," setting). The first to accept gets the spot, and the others’ requests close.",[1065,1290,1291,1294,1295,1298],{},[1029,1292,1293],{},"Nobody left to ask",": the spot is marked ",[1029,1296,1297],{},"Unfilled",", and leaders get an urgent alert so they can find someone themselves.",[1025,1300,1301],{},"“Eligible” means they serve in that position, are cleared, are old enough, aren’t blacked out or already serving then, and are under their monthly limit. People who served least recently come first.",[1025,1303,1304,1305,1308],{},"The same happens when someone’s ",[1034,1306,1307],{"href":547},"clearance"," expires: their future spots that need it are released and auto-replace looks for cover.",[1054,1310,913],{"id":1311},"swaps",[1025,1313,1314,1315,1318,1319,1202],{},"Volunteers can ask teammates in the same position to cover a date, or trade dates with one, right from the Teams app. Only people who could be scheduled are offered. The first to say yes takes it, and leaders are told. Turn this off with ",[1029,1316,1317],{},"Volunteers can ask a teammate to cover or trade a date"," in the ",[1034,1320,1234],{"href":1233},[1054,1322,1324],{"id":1323},"who-gets-told","Who gets told",[1025,1326,1327,1328,1331,1332,1335],{},"Alerts go to the team’s ",[1029,1329,1330],{},"leaders"," and ",[1029,1333,1334],{},"admins",", plus the admins of its parent team.",[1127,1337,1338,1351],{},[1130,1339,1340],{},[1133,1341,1342,1345,1348],{},[1136,1343,1344],{},"Moment",[1136,1346,1347],{},"Example",[1136,1349,1350],{},"Urgent?",[1146,1352,1353,1363,1374,1383,1393,1403,1413,1423,1433],{},[1133,1354,1355,1358,1361],{},[1151,1356,1357],{},"Someone declines",[1151,1359,1360],{},"“Jordan Lee declined Vocals”",[1151,1362,1094],{},[1133,1364,1365,1368,1371],{},[1151,1366,1367],{},"Someone cancels",[1151,1369,1370],{},"“Late cancel: Jordan Lee can’t make Vocals”",[1151,1372,1373],{},"Within 2 days of the plan",[1133,1375,1376,1378,1381],{},[1151,1377,1253],{},[1151,1379,1380],{},"“Jordan Lee didn’t answer for Vocals”",[1151,1382,1094],{},[1133,1384,1385,1388,1391],{},[1151,1386,1387],{},"Auto-replace asked someone",[1151,1389,1390],{},"“Asked Kayla Shaw to cover Vocals”",[1151,1392,1094],{},[1133,1394,1395,1398,1401],{},[1151,1396,1397],{},"Cover found",[1151,1399,1400],{},"“Kayla Shaw will cover Vocals”",[1151,1402,1094],{},[1133,1404,1405,1408,1411],{},[1151,1406,1407],{},"Can’t make a required time",[1151,1409,1410],{},"“Jordan Lee can’t make Thursday rehearsal”",[1151,1412,1094],{},[1133,1414,1415,1418,1421],{},[1151,1416,1417],{},"A swap",[1151,1419,1420],{},"“Kayla Shaw is covering Vocals for Jordan Lee”",[1151,1422,1094],{},[1133,1424,1425,1428,1431],{},[1151,1426,1427],{},"Can’t be filled",[1151,1429,1430],{},"“Can’t fill Vocals”",[1151,1432,1090],{},[1133,1434,1435,1438,1441],{},[1151,1436,1437],{},"Not checked in",[1151,1439,1440],{},"“3 on Worship haven’t checked in”",[1151,1442,1090],{},[1025,1444,1445,1446,1449],{},"Every alert goes to the Teams app and their notification list. Urgent ones also go by email and text. The rest are gathered in a ",[1029,1447,1448],{},"daily email at 7 AM"," for each leader.",[1025,1451,1452],{},"If you take someone off a spot they were asked for, they get “You’re off the schedule” so they know not to come.",[1054,1454,1456],{"id":1455},"check-in-and-no-shows","Check-in and no-shows",[1025,1458,1459],{},"Volunteers check in when they arrive, from 2 hours before they serve. They can:",[1062,1461,1462,1465,1471],{},[1065,1463,1464],{},"Tap check-in in the Teams app or on teams.culminate.life.",[1065,1466,1467,1468,1202],{},"Scan the ",[1034,1469,1470],{"href":551},"check-in poster",[1065,1472,1473,1474,1032,1477,1202],{},"Be checked in by a leader, in the Teams app or with ",[1029,1475,1476],{},"Check in",[1034,1478,1042],{"href":525},[1025,1480,1481,1482,1485,1486,1202],{},"15 minutes after the plan starts, leaders get one alert listing who on their team hasn’t checked in. 2 hours after the plan ends, anyone who accepted but never checked in is recorded as a no-show. See them in the ",[1029,1483,1484],{},"Attendance & no-shows"," ",[1034,1487,1488],{"href":554},"report",{"title":1490,"searchDepth":1491,"depth":1492,"links":1493},"",1,2,[1494,1495,1496,1497,1498,1499,1500],{"id":1056,"depth":1492,"text":1057},{"id":1124,"depth":1492,"text":1125},{"id":1218,"depth":1492,"text":1219},{"id":1263,"depth":1492,"text":1264},{"id":1311,"depth":1492,"text":913},{"id":1323,"depth":1492,"text":1324},{"id":1455,"depth":1492,"text":1456},"What volunteers get when you send a request, how they answer, the reminders and deadlines, and what happens when someone says no.","md",[1504],{"label":1505,"to":1506,"icon":1507},"Open Schedule","https:\u002F\u002Fdashboard.culminate.life\u002Fteams\u002Fschedule","i-lucide-layout-dashboard",{},{"title":528,"icon":257},null,{"title":1020,"description":1501},"0QAlVi0DqA1DLqfi7akV7DjOV9N7_anRaTownOsg7Zs",[1514,1516],{"title":524,"path":525,"stem":526,"description":1515,"icon":199,"children":-1},"Open one plan to see who’s serving, find someone for an open spot, set rehearsal and service times, and message everyone.",{"title":532,"path":533,"stem":534,"description":1517,"icon":535,"children":-1},"Build a plan’s order of service with songs, lengths, cues, and notes for each team, and run it live on the day.",1794266793780]